Problem
Prior to discovering Vimcal EA, Zapier’s EA team primarily used Google Calendar, which lacked the advanced features that they needed for efficient, advanced scheduling. As a fully remote company since 2012 with employees in over 30 countries, time zones were a significant challenge for them.
“Google Calendar looks the same as it does when I started at Zapier four years ago.”
Cortney discovered Vimcal EA when someone in her EA Mafia group — a peer learning group of high level EAs at companies — had mentioned they were using Vimcal. After looking at our website and seeing the speed of scheduling with Vimcal, she signed up for an onboarding call.
“I definitely consider [a recommendation from eaMAFIA] because they're like the best in the biz”
Solution
Cortney told us that before Vimcal EA, it would take her up to 15 minutes to schedule a single meeting that had people in different time zones. With Vimcal, it took less than 2 minutes.
This is especially critical considering how distributed Zapier’s remote team is (700+ employees across 30+ countries).
“If we multiply that by — I probably schedule, gosh, 20 meetings a week? You do the math.” We did the math. That’s 5 hours a week!”
Before, scheduling was Cortney’s least favorite task (a 5 out of 10 on her happiness scale), but now scheduling is something she loves to get done because she can quickly send and grab times with Vimcal EA (a 9 out of 10 on her happiness scale).
“If we multiply that by — I probably schedule, gosh, 20 meetings a week? You do the math.” We did the math. That’s 5 hours a week!”
Cortney now says, "I feel like I look like a boss when I can send really complicated timezone calculations back to someone in less than five minutes".
Results
Cortney shared that every minute she can take away from doing a mundane task and put it back to supporting her executive impacts both her personal success and the company's success.
“[Vimcal EA] definitely impacts my ability to just spend more time on strategic projects."
Using Vimcal EA allows her to spend less time on tedious tasks and more time on the strategic parts of her role.
“Zapier is all about automation and building the robot and Vimcal has enabled us to build the robot in
another way that isn't part of what Zapier supports. Zapier is not a calendaring tool. So it allows
Zapier to really live its mission of automating and simplifying your repetitive mundane work. So, I think
[Vimcal EA] just helped us live out our mission more.”
another way that isn't part of what Zapier supports. Zapier is not a calendaring tool. So it allows
Zapier to really live its mission of automating and simplifying your repetitive mundane work. So, I think
[Vimcal EA] just helped us live out our mission more.”