Outlook is your foundation. Vimcal EA is your upgrade.

You’ve spent years mastering Outlook. Vimcal EA makes sure it doesn’t slow you down.

Free 14-day trial

Outlook is an email tool with a calendar. Vimcal EA is a calendar tool specifically built for EAs.

Outlook handles the basics, but executive scheduling requires more.

Vimcal EA adds drag-to-share availability, auto-deleting holds, multi-exec profiles, and calendar audits on top of your existing Outlook setup.

No switching required.

Scheduling

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Key features

Outlook

Vimcal

Sharing availability

Type times manually into email

Drag, format, paste in seconds

Calendar holds

Manual create and delete for every option you propose

Auto-create when proposing, auto-delete on booking

Time zones

See 3 time zones on the classic desktop

5 side by side with overlapping working hours visible

Multi-exec management

Toggle between accounts, permission issues

Dedicated profiles in one view

Coordination

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Key features

Outlook

Vimcal

Large meeting coordination

Scheduling Poll works but EAs can’t see external availability and there's no way to add context or notes

Live spreadsheets where EAs propose times, vote, and add notes, all in one place

External coordination

Limited visibility into external calendars

Overlay anyone’s calendar to find common availability, even outside your org

Scheduling

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Key features

Outlook

Vimcal

Calendar analytics

Viva Insights (tracks your personal meeting habits, not your exec’s calendar. Requires a separate license)

Calendar Audits built for EAs: filter your exec’s meetings by type, duration, and frequency. One-click export

Weekly metrics

Auto-generated for each exec

Meeting breakdown by type

Viva Insights sorts by generic categories (long, large, recurring, 1:1). No filtering for a specific exec

Filter your exec's calendar by internal vs. external, recurring vs. one-off, attendee count, color tags, and export it all in one click

Multi-exec management

Toggle between accounts, permission issues

Dedicated profiles in one view

Speed

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Key features

Outlook

Vimcal

Keyboard shortcuts

Limited

Full keyboard-first design

Event creation

Multiple clicks

Natural language + command center

EAs from startups to Fortune 500 companies use Vimcal EA to get more out of their Google Calendar

Vimcal EA doesn’t replace your Google Calendar. It works on top of it.

Connect your Outlook Calendar

Two clicks. Everything syncs both ways. Your execs don’t need to do a thing.

Add your executives

Create a profile for each exec with their own calendars, time zones, and preferences.

That’s it. Start scheduling

Slots, time travel, calendar audits, group polls, and auto-deleting holds are all live from day one.

Outlook EA’s fav Vimcal features

The most loved Vimcal EA features among Outlook EAs

Slots

Drag available times on your calendar, and they’re formatted and ready to paste into any email.

Holds auto-create and auto-delete.

You don’t have to type your exec’s availability manually (ever).

Explore a faster and more personalized way of sharing availability

Group Spreadsheets

Coordinate meetings between multiple execs across companies in one live spreadsheet.

EAs propose times, vote, and add context without a single email chain.

See how EAs coordinate across organizations

Time Travel

Search any city, see five time zones side by side. Overlapping working hours are highlighted instantly.

Pair it with Slots to send times in any recipient’s local zone.

Travel across time zones without errors or mental math

Outlook is your foundation. Vimcal EA is your upgrade.

Outlook is an email tool with a calendar. Vimcal EA is a calendar tool specifically built for EAs.

Scheduling

Coordination

Scheduling

Speed

Vimcal EA doesn’t replace your Google Calendar. It works on top of it.

Connect your Outlook Calendar

Add your executives

That’s it. Start scheduling

The most loved Vimcal EA features among Outlook EAs

Slots

Group Spreadsheets

Time Travel

Give your Outlook the upgrade it’s been waiting for.