Do I have to replace Google/Outlook Calendar?

No. Vimcal EA works as a layer on top of your existing setup. Changes in Vimcal EA appear instantly in Google or Outlook, and vice versa.

Will my exec start getting notifications if I use Vimcal EA?

Never. Vimcal EA is designed so you receive notifications on your exec’s behalf. We avoid unnecessarily notifying executives.

Do my coworkers have to use Vimcal too?

No. Every Vimcal EA feature works even if others don’t use Vimcal. If they do, Team features make scheduling even smoother.

Is AI going to replace me?

No. Tools like Vimcal EA automate tedious tasks so Executive Assistants can focus on high-value work—relationships, problem-solving, and acting as strategic partners.

Can I try Vimcal EA before buying it?

Yes. Start a 14-day free trial if your IT allows it, or book a call for security review and white-glove onboarding.

What’s the difference between Vimcal and Vimcal EA?

Vimcal is an ultra-fast personal calendar for founders, execs, and ICs. Vimcal EA is purpose-built for Executive Assistants who schedule a high volume of meetings for their execs.

Do I need to download anything?

You can use Vimcal in your browser or download the desktop and mobile apps for an even faster experience.

New in Vimcal EA: Calendar Audits!

Seamlessly syncs with

The 2026 Executive Assistant Report: 600 EAs on the Future of Their Role

Real data from the world's most advanced calendar users at:

Over 50+ data points!

Demographics

This section reflects insights from 600 Executive Assistants who are part of the global CCing My EA and Vimcal EA communities. While not a full industry census, these results offer a detailed look into the future of the profession.

Roles & Titles

Executive Assistant:

65.2%

Senior Executive Assistant:

22.2%

Chief of Staff:

2.5%

Administrative/Office Manager:

3.3%

Other:

6.8%

Years of Experience

Less than 1 year

5.2%

1-3 years

16.5%

4-6 years

17.8%

7-10 years

16.3%

10+ years

44.2%

This sample skews experienced; nearly half report 10+ years in EA or similar roles.

Breakdown by country

Canada

7.7%

United States

77%

Tier 1 (NYC + Bay Area):

21.3%

Tier 2 (Other high-cost metros):

43.8%

Tier 3 (Other U.S. cities/towns):

34.8%

United Kingdom

6.7%

Netherlands

0.3%

Poland

0.3%

Australia

4.3%

New Zealand

1.2%

Most respondents are US-based, with meaningful representation in Canada, the UK, and Australia.

Work arrangement

Number of Executives supported

0.5%

41.7%

2-3

40%

4-5

12.1%

5.7%

Over half of Executive Assistants support 2 or more executives. The modern EA balances priorities across multiple leaders.

Work location

Remote

44.3

Hybrid

34.7

In-office

Over half of Executive Assistants support 2 or more executives. The modern EA balances priorities across multiple leaders.

Annual income

<$50k:

8.2%

$50k-$74k:

25.1%

$75k-$99k:

30.4%

$100k-$124k:

19.2%

$125k-$149k:

8.7%

$150k-$174k:

3.8%

$175k-$199k:

2.8%

$200k+:

1.7%

Download the full report for 12 more short answers to topics such as “What’s one thing you wish more EAs talked about openly?” and “What's one thing that you wish your boss would give up managing and let you take over instead?”.

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Technology

Which of the following activities do you spend the most time?

Scheduling & calendar management

29.3%

Email & communication management

21.5%

Projects/strategic work

16.3%

Travel booking

13.5%

Event/meeting prep

7.2%

Other

12.2%

Nearly 30% had listed "Scheduling and calendar management" as the single activity they spent the most time on.

What is your primary calendar tool?

67.6%

28.2%

3.5%

0.7%

83% of top EAs spend significant time scheduling, yet most still use tools that were originally designed for email (Outlook) or personal use (Google Calendar) email, though a growing number are adopting tools dedicated to the Executive Assistant workflow (Vimcal EA).

Do you feel AI tools will replace, enhance, or have no major effect on EA roles in the next 5 years?

Replace

“I think some basic admin work can maybe be replaced but really EAs are doing so much more“

81.5

Enhance

“amplify like a brain exoskeleton for sure!“

4.7

No major effect

"I think some basic admin work can maybe be replaced but really EAs are doing so much more"

6.5

Not sure

"from what I am beginning to play with it can enhance but I don't trust, I feel like it's learning to take over like an Alien!"

85 % of respondents believe AI will enhance their role, not replace it. Only 3% foresee full automation. For EAs, AI is becoming the ultimate time-saver by summarizing meetings, drafting messages, and taking over otherwise menial tasks.

Which AI tools do you currently use for work?

Based on a survey of 600 participants, #1 tool ChatGPT had 422 responses. 70 % of EAs use ChatGPT, 43 % use Microsoft Copilot, 20 % Google Gemini, 8 % Claude, and 8 % Otter.ai. Assistants are quickly mastering generative AI using it to draft agendas, polish communications, and plan smarter.

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Short answers

Which soft skill has been most critical to your success as an EA?

“Anticipating Needs: By anticipating needs, I can be proactive and help prevent last-minute emergencies which allows both my executive and me to focus our time and energy on the more strategic initiatives.”

- Michael J, Executive Assistant

“Emotional intelligence, or EQ! The ability to understand and manage your own emotions, as well as recognize and influence the emotions of those around you.”

- Tricia Zarevich, Executive Assistant to the Superintendent and Board of Trustees

“Reading the room”

- Renee Verhaegen, Executive Assistant to the CEO and Alysa C., Executive Assistant and Ruth Snodgrass and Naila, Lead Executive Assistant

When asked which soft skill matters most, EAs overwhelmingly cited reading people’s body language, tone, and unspoken cues. Empathy and perception remain the ultimate edge in an AI-driven workplace.

What’s your proudest moment in your EA career?

“Organising a visit by Her Majesty Queen Elizabeth II to open one of our buildings”

- anon

“Getting a private PE person to respond to me within the same day. They don't have a digital footprint, so I wasn't able to reach out directly. I found ONE journal article about the person, and reached out to the journalist. They couldn't provide the contact info, but reached out to the person on my behalf. I got the call that same day :)”

- Jen A., Executive Assistant

“Watching my team on stage at our annual investment conference”

- Emily L, Senior Executive Assistant

From coordinating royal visits to managing product launches, EAs make the impossible happen quietly every day. Their proudest moments reveal why the profession endures: it’s built on precision, trust, and grace under pressure.

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Methodology

Data from 600 respondents, collected between Aug 14 – 31, 2025. Respondents were primarily CCing My EA readers and Vimcal EA users. Results were self-reported; percentages rounded to the nearest tenth.

Download the Full 2025 Executive Assistant Report (Free PDF)

Unlock 70% more data points, short answer stories, and advanced breakdowns.

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